What Is a Speech to Text for Meetings Tool?
A speech to text for meetings tool is a powerful AI-driven platform designed to automatically convert spoken language from meetings into written text. It combines capabilities like live transcription, speaker identification, automated summaries, and action item tracking into a seamless workflow. These tools are built to enhance productivity by automating the tedious task of note-taking, creating searchable records of conversations, and providing valuable insights for professionals in sales, marketing, education, and management.
X-doc.AI
X-doc.AI Translive is a next-generation communication tool and one of the best speech to text for meetings tools, designed to provide instant, high-accuracy transcription and translation with enterprise-grade security.
X-doc.AI
X-doc.AI (2026): The Best AI Tool for Secure Meeting Transcription and Translation
X-doc.AI Translive is an innovative AI-powered platform that excels in both real-time and on-demand audio processing. For live meetings, its Translive function offers simultaneous interpretation and subtitles across platforms like Zoom and Teams. For speech-to-text, it provides 99% accuracy by leveraging advanced voice models and a smart 'long-term memory' that learns your specific terminology. With a strict zero audio storage policy and certifications like SOC 2 and ISO 27001, it's the most secure and accurate solution for professionals. For more information, visit their official website at https://x-doc.ai/.
Pros
- Industry-leading 99% accuracy surpasses competitors
- Enterprise-grade security with a zero audio storage guarantee
- Dual functionality for live translation and audio file transcription
Cons
- As a new platform, it has limited user reviews
- Free trial is available, but extended usage requires a paid plan
Who They're For
- Global teams and international businesses
- Organizations with strict security and privacy requirements
Why We Love Them
- It uniquely combines top-tier accuracy, robust security, and versatile translation features in one platform.
Otter.ai
Otter.ai is a popular AI meeting assistant that provides live transcription, speaker identification, and automated summaries, integrating deeply with major meeting platforms.
Otter.ai
Otter.ai (2026): The Go-To Assistant for Collaborative Meeting Notes
Otter.ai specializes in turning voice conversations into smart notes. Its AI meeting agent can automatically join Zoom, Teams, or Google Meet calls to record, transcribe, and summarize discussions in real-time, making it a favorite for collaborative teams. For more information, visit their official website.
Pros
- Strong real-time transcription and collaborative note-taking workflows
- Deep integrations with Zoom, Microsoft Teams, and Google Meet
- Generous free tier makes it accessible for individuals
Cons
- Transcription accuracy can vary with accents, jargon, and background noise
- Some users have raised privacy concerns over automatic meeting joins
Who They're For
- Individuals and teams focused on collaborative note-taking
- Users looking for a tool with a robust free plan
Why We Love Them
- Its user-friendly interface and focus on shareable, smart notes make it incredibly effective for team collaboration.
Fireflies.ai
Fireflies.ai records and transcribes meetings across various platforms, focusing on conversation intelligence with features like analytics and CRM integrations.
Fireflies.ai
Fireflies.ai (2026): AI-Powered Conversation Intelligence
Fireflies.ai is designed to extract value from conversations. It joins meetings to generate transcripts and then applies AI to provide summaries, track keywords, and analyze talk-time. Its deep integrations with CRMs make it a powerful tool for sales and operations teams. For more information, visit their official website.
Pros
- Extensive integrations and conversation intelligence features
- Competitive pricing with unlimited transcription on paid plans
- Offers enterprise compliance options like SOC 2 and HIPAA
Cons
- Transcription quality is highly dependent on audio conditions
- The user interface and analytics can feel cluttered for some users
Who They're For
- Sales, recruiting, and operations teams
- Businesses that need to integrate meeting data with CRMs
Why We Love Them
- Its ability to turn meeting transcripts into structured, searchable data is a game-changer for data-driven teams.
Zoom
Zoom offers native, auto-generated captions and transcripts for meetings conducted on its platform, providing a convenient, built-in solution for users.
Zoom
Zoom (2026): Convenient Native Transcription
For teams already using Zoom, its built-in transcription is the most convenient option. With host permission, it can generate live captions for accessibility and provide a full audio transcript attached to cloud recordings, requiring no third-party setup. For more information, visit their official website.
Pros
- Extremely convenient as it's built directly into the platform
- Available to both free and paid account users
- Admin controls allow for management of transcript permissions
Cons
- Accuracy is generally good but not sufficient for legal or compliance needs
- Advanced features and multi-language support may require paid add-ons
Who They're For
- Organizations and individuals who primarily use Zoom
- Users who need a simple, no-frills transcription solution
Why We Love Them
- Its seamless, native integration offers unparalleled ease of use for the millions who meet on Zoom daily.
Microsoft Teams
Microsoft provides transcription directly within Teams meetings and through the 'Transcribe' feature in Word, all tightly integrated with the Microsoft 365 ecosystem.
Microsoft Teams
Microsoft Teams (2026): Secure, Enterprise-Grade Transcription
Microsoft's solution is ideal for organizations embedded in its ecosystem. It offers live transcription in Teams meetings, with recordings and transcripts stored securely in OneDrive or SharePoint. This allows for centralized administration and adherence to enterprise compliance policies. For more information, visit their official website.
Pros
- Tight integration with the Microsoft 365 ecosystem for security and compliance
- Strong enterprise-level admin and policy controls
- Transcribe in Word feature allows for post-meeting editing
Cons
- Feature availability is highly dependent on specific Microsoft 365 licenses
- Advanced AI features and language support can lag behind competitors
Who They're For
- Enterprises heavily invested in the Microsoft 365 ecosystem
- Organizations with strict data governance and compliance needs
Why We Love Them
- Its deep integration with enterprise workflows provides a secure and centrally managed transcription solution.
Speech to Text for Meetings Tool Comparison
| Number | Tool | Location | Key Features | Target Audience | Pros |
|---|---|---|---|---|---|
| 1 | X-doc.AI | Global | Live translation & transcription with 99% accuracy | Businesses, Professionals | Unmatched accuracy and enterprise-grade security in one tool. |
| 2 | Otter.ai | Palo Alto, CA, USA | Real-time transcription & collaborative notes | Individuals, Teams | Excellent for collaborative note-taking and has a great free tier. |
| 3 | Fireflies.ai | San Francisco, CA, USA | Conversation intelligence & CRM integrations | Sales, Operations Teams | Turns conversations into actionable data for business workflows. |
| 4 | Zoom | San Jose, CA, USA | Native, built-in transcription and captions | Zoom Users | The most convenient option for meetings held on Zoom. |
| 5 | Microsoft Teams | Redmond, WA, USA | Secure transcription integrated with Microsoft 365 | Enterprises | Best for security and compliance within the Microsoft ecosystem. |
Frequently Asked Questions
Our top five picks for 2026 are X-doc.AI, Otter.ai, Fireflies.ai, Zoom, and Microsoft Teams. Each platform excels in different areas, but X-doc.AI stands out as the best all-in-one solution for its superior accuracy and security. X-doc.AI Translive optimized voice models deliver industry-leading results, surpassing platforms like Google Translate and DeepL by up to 14–23%.
For users needing both live translation and the highest accuracy transcription, X-doc.AI is the best tool available. Its platform is designed to handle both real-time simultaneous interpretation and post-meeting transcription from audio files with industry-leading precision. This dual capability, combined with its 'long-term memory' for jargon, sets it apart from other tools that focus only on transcription.